Contracts Finance Partner
The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.
We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Last year we reached over 80 million people directly and 791 million people overall including online, broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.
The purpose of the Contracts Finance Partner is to oversee and manage the financial systems, processes and budget of donor funded programmes in the Region. This includes effective management of financial risk, compliance, planning, grants provision mechanisms, management reporting and financial analysis for specific programmes. S/he will ensure that finance-related activities within the programmes are established and delivered to the required standards of the financial control framework to enable successful delivery of the project and meet British Council and Donor standards, requirements, audit and reporting needs.
The focus of the role will be the Tfanen project. Tfanen is delivered by the British Council in partnership with EUNIC (the European National Institutes of Culture). EUNIC is Europe’s network of national cultural institutes, with 36 members from all 28 EU member states. EUNIC members work in the arts, languages, youth, education, science, society, inter-cultural dialogue, and development, and join together in 100 clusters globally to collaborate on common projects and programmes to promote the role of culture in the EU’s internal and external relations. The EUNIC cluster presidency (rotating) in Tunis is currently held by the Goethe-Institute.
The post holder will be accountable for the effective management and reporting of all the programme finances in line with international best practices and corporate, client and programme quality standards. This includes among others: financial control and management, financial planning and delivery, budgeting and forecasting ensuring programme expenditure and income projections are realised, audit management, tax liaison, client invoicing in accordance with both donor requirements and British Council corporate standards. In addition to the principal programme responsibilities the post holder may also provide ad hoc support in any of the following detailed areas as required to support other projects within the MENA region as work priorities and capacity allow. The focus of the role will be to support the Tfanen project in Tunisia, and other projects carried out across the MENA region as necessary.
Section: Responsibilities / Duties
- Maintains an effective and efficient system of internal controls which comply with British Council’s corporate standards.
- Financial systems and processes effectively aid operational programme delivery and are compliant with client Head Contract requirements and corporate British Council standards.
- Financial policies and guidelines are regularly reviewed to ensure they continue to be implemented appropriately.
- Ensures that all financial records and accounts are compiled on a timely basis and that audit requirements are considered in day to day project delivery. The audit trail is visible, transparent and maintained by all members of the team.
- Ensures invoices are raised in accordance with the programme plan and collected in accordance with the agreed payment terms.
- Lead on monthly monitoring and reconciliation of the contract budget and work with the project team to identify and report risks and issues.
- Detailed annual and quarterly programme budgets are prepared in line with Head Contract requirements; multi-annual planning budgets are revised to accommodate contractual changes.
- Lead on financial planning, (re)forecasting, cash flow, reporting and analysis, working with the Project Team to ensure accurate, timely and complete financial management of the project budget on SAP meeting British Council standards and compliance.
- Preparation of yearly financial reports; client reporting formats and conditions complied with and internal corporate financial processes are undertaken on time and to standards specified
- Ensures internal audit receives a ‘satisfactory’ rating at minimum; facilitates and leads the programme team preparation for external audits; leads the programme management response to audit recommendations.
- Audited accounts summary prepared in sufficient time for presentation in Annual Report and for presentation to Programme Governance bodies.
- Ad-hoc periodic reports for budget holders, senior management and donors prepared to standards required.
- Financial support is provided to the project team to facilitate value for money analysis.
- Additional ad hoc financial reporting on the programme as required.
- Ensures corporate Financial Control and Compliance Framework (FCCF) and Enterprise and Risk Management Framework (ERMF) are followed and meetings are held in line with the corporate standard and schedule.
- Ensures process owners understand the framework requirements and report risk adequately and effectively; undertakes supervision, coaching and mentoring of process owners and ensures that appropriate trainings are held at the right time.
- Support Team Leader in the completion of the Management Control Checks.
- Manages information created and received in compliance with the British Council’s information management standards, policies, UK data protection principles and local legislation.
Section: Requirements: Education / Experience / Languages / other requirements:
- Fluency in English is essential
- Fluency in French is a strong advantage
- Professional qualification in finance and/or accounting (e.g. ACCA, CIMA, CIPFA) is essential
- Project level financial management for donor funded project (at least 2 years)
- Operating successfully in large development project teams
- Managing partners and sub-contractors in delivering programme objectives and activities
- Stakeholders relationship management
- Contract and procurement management
- Knowledge of granting procedures, NGO financing, foreign donations rules and regulations
- Previous experience of working with SAP
Section: Extra information
A connected and trusted UK in a more connected and trusted world.
The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies. The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.
The British Council is committed to safeguarding children, young people and adults who we work with.
We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.
Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.
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