United Nations jobs in Egypt

Procurement Assistant

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Summary:

Job deadline: October 10, 2020
Job title / Position title: Procurement Assistant
Location / City: Cairo
Languages: Arabic and English
Job grade / Post level: SB-3
Salary estimation: SB-3: 12,000 USD – 35,000 USD / Year
*Salary estimation disclaimer

Section: Introduction

II. Organizational Context Under the overall guidance and supervision of the Procurement Associate as the first reporting officer and Operations Manager for the Middle East and North Africa Regional Representative as the second reporting officer, both based in Cairo, the Procurement Assistant will provide procurement support services to ensure high quality, timeliness and accuracy of UNODC procurement processes. The Procurement Assistant promotes a client-, quality- and result-oriented approach in the Operations Team.

The Procurement Assistant works in close collaboration with the operations, programme and project personnel, especially the EUTF personnel, at the UNODC Regional Office and its Programme Offices in the region, as well as with the various UNODC and UNDP Country Offices in the region in order to exchange information and to ensure consistent and timely sourcing and delivery of services.

Section: Responsibilities / Duties

III. Purpose of the assignment Summary of the key functions: The incumbent will assist in the provision of technical and administrative services related to procurement in the MENA region for UNODC. The incumbent will carry-out the following general tasks:

  • Implementation of operational strategies
  • Support to procurement processes
  • Implementation of sourcing strategy
  • Effective procurement support within the Procurement Unit
2. Specific tasks to be performed by the Procurement Assistant: The incumbent will fulfill the functions of Procurement Assistant at the UNODC Regional Office for the Middle East and North Africa (ROMENA) and will assist in the provision of technical and administrative services related to procurement development and implementation in the MENA region. More specifically, the incumbent will fulfill the following tasks: Supports procurement processes, focusing on achieving the following results: Support the review of the consultant/individual contractor (CIC) ToRs; coordinate the review with ROMENA programme offices and concerned UNDP Procurement Teams to finalize and publish CIC VAs; Preparation of all the documentation required for the issuance of national/ Individual Contracts (ICs) by UNDP on behalf of UNODC; Support the procurement processes, including the drafting of RFQ, ITB and RFP documents, receipt of quotations, bids or proposals, and their preliminary evaluation; Preparation of purchase orders and contracts, preparation of recurring purchase orders for contracting of services. Contribute to maintain relations with UNODC vendors; Help vendors register in the UNGM and Umoja systems, and maintenance of the filing system at the Procurement Unit. Ensures implementation of operational strategies, focusing on achieving the following results: Ensure that procurement activities are carried out in full compliance with UN/UNODC regulations and rules and other relevant guidance; Provision of inputs to procurement processes and mapping, and elaboration of internal Standard Operating Procedures (SOPs) on procurement and logistics, in consultation with the direct supervisor and office management. Contributes to implementing the UNODC ROMENA sourcing strategy, focusing on achieving the following results: Keep the roster of vendors updated; Keep track of the amounts awarded to vendors. Provides effective procurement support to the ROMENA Operations Team, focusing on achieving the following results: Provide procurement analytical data for various ROMENA reports in coordination with the Procurement Associate; Review ROMENA procurement commitments monthly and support its review/closure; Presentation of information on the status of financial resources, as required; Prepare procurement reports from Umjoa ECC and BI Modules as required; Provision of effective control of supporting documents for all types of contracts; Maintenance of a hard and e-filing systems ensuring safekeeping of confidential materials/documents; Assistance to the Procurement Associate in compiling and preparing briefings and presentation material for UNODC colleagues, background information and documentation for meetings and missions; Perform other ad-hoc duties as required.

IV. Competencies and Critical Success Factors Professionalism: Understanding of the mandates, priorities and operational modalities of UNODC and UNDP, especially in the area of procurement. Good analytical and problem-solving skills, including ability to identify and contribute to the solution of problems/issues; sound judgment and political sensibility. Self-development, initiative-taking. Ability to prepare, consolidate inputs and finalize expenditure reports, procurement documents, and other relevant material.

Teamwork: Good inter-personal skills and ability to establish and maintain effective partnership and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender. Acting as a team player and facilitating teamwork.

Planning, and organizing: Ability to plan own work, manage conflicting priorities and to use time efficiently. Ability to organize and implement activities and outputs. Ability to maintain focus and pay attention to details.

Section: Requirements: Education / Experience / Languages / other requirements:

V. Recruitment Qualifications Education and Experience: University degree and/or higher education in business administration, project management, procurement qualification or related areas is required; A minimum of three years of progressively responsible experience, at the national or international level, in procurement, programme or project administration, technical cooperation or related area is required; Work experience with the United Nations or similar international organizations is desirable. Other desirable skills: Experience in collecting, researching, designing and presenting data is desirable; Work experience with large ERP system is desirable.

Language Requirements: Fluency, oral and written, in both English and Arabic is required. Knowledge of French would be an advantage.

 

Interested candidates should submit their duly filled P.11 form and a cover letter explaining why they think they are the best candidate for the position to [email protected]; by close of business Tuesday, 10th October 2020, writing in the subject line the title of the position.

Job source: recruiting organization’s website.

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