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Budget & Reporting Officer

Budget & Reporting Officer
Save the Children
18 March 2017

Budget & Reporting Officer

Title: Budget & Reporting Officer
TEAM/PROGRAMME: Egypt CO, Finance Team LOCATION:  Cairo
GRADE: 4 POST TYPE: National
Child Safeguarding Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.


Budgeting & Reporting Officer is responsible for the award budgeting, contracting and donor reporting functions. The holder of the role is also responsible for financial as well as grants compliance aspects;  and ensures high quality services to clients are in line with SCI Policies and Procedures.



Reports to: Senior Budget & Reporting Officer

Staff directly reporting to this post: none

Budget responsibility: none



Budget Preparation, Management and Monitoring


  • Responsible for the development of proposals budget for new programs as well as the modification of existing grants.
  • Responsible for  the development of the master budget and ensure that all Non Thematic costs/assumptions are included and up to date
  • Maintains information on budget availability for all grants
  • Responsible for updating the budgets in BVA report and keep them up to date
  • Support budget holders in their budget management
  • Participate in monthly BVA meetings and ensures agreed upon follow actions are addressed on a timely fashion
  • Reviews monthly budget reports, identifies any areas of slow or fast burn rates or other challenges
  • Works with and assist budget holders on  budget management and budget phasing
  • Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with Save the Children Financial policies
  • Review expenses on a monthly basis to insure the correctness of booking/coding, eligibility and compliance with the donor policies and procedures.
  • Assist in reviewing CAM produced entries based on allowable and allocable criteria
  • Carries out inductions and staff trainings for finance procedures, donor requirements etc


Grant / Contract Management and Compliance


  • Ensures compliance with all donor requirements and advises budget holders on compliance issues.
  • Ensures donor regulations are communicated to all staff and that all activities meet donor requirements.
  • Ensures all donor financial reports are submitted on the timely fashion without any delays
  • Responsible for award close out processes and reconciliation


Other Responsibilities


  • Assists in preparation of all documents for audits and facilitates the work of the auditors in-country
  • Regularly familiarizes themselves with relevant local laws including taxation and social security laws and serves as a resource for the office on such laws
  • Regularly familiarizes themselves with donor requirements on grants and contracts and serves as a resource for budget holders on these donor requirements.
    • Review Monthly cash projections on budget availability for each awards
    • Review SODs on a monthly basis to ensure the completeness of the awards and the accurateness of the respective budget holders.


SKILLS AND BEHAVIOURS (our Values in Practice)


  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved


  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically.


  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to


  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks


  • Honest, encourages openness and transparency

  • College graduates/studies related to Accounting or any other similar
  • Minimum 4+ years of relevant work experience in budgeting and budget management, especially on finances/grants management in an international organisation
  • Good analytical skills – the ability to analyse complex financial data and design and produce effective management information.
  • Previous experience with various donors financial policies and guidelines including USAID, Europe Aid, Sida, CIDA, UNICEF, UNHCR, ECHO, and other institutional donors
  • Understanding of financial systems and procedures.
  • Experience of computerised accounts packages, Excel, PowerPoint and Word.
  • Good sense of responsibility.
  • Excellent organizational & communications skills
  • Good proficiency in spoken and written English
  • Good computer skills especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software is preferred.
  • Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
  • Commitment  to  and  understanding  of  Save  the  Children’s  aims,  values  and principles  including rights-based approaches
Date of issue:    March 2017                                                            Author : FF


Location: Cairo, Egypt

Contract – Full-Time

Closing date: Saturday 18 March 2017

All jobs close at midnight UK time on the date specified