|Title: Budget & Reporting Officer
|TEAM/PROGRAMME: Egypt CO, Finance Team
||POST TYPE: National
|Child Safeguarding Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
Budgeting & Reporting Officer is responsible for the award budgeting, contracting and donor reporting functions. The holder of the role is also responsible for financial as well as grants compliance aspects; and ensures high quality services to clients are in line with SCI Policies and Procedures.
|SCOPE OF ROLE:
Reports to: Senior Budget & Reporting Officer
Staff directly reporting to this post: none
Budget responsibility: none
|KEY AREAS OF ACCOUNTABILITY:
Budget Preparation, Management and Monitoring
- Responsible for the development of proposals budget for new programs as well as the modification of existing grants.
- Responsible for the development of the master budget and ensure that all Non Thematic costs/assumptions are included and up to date
- Maintains information on budget availability for all grants
- Responsible for updating the budgets in BVA report and keep them up to date
- Support budget holders in their budget management
- Participate in monthly BVA meetings and ensures agreed upon follow actions are addressed on a timely fashion
- Reviews monthly budget reports, identifies any areas of slow or fast burn rates or other challenges
- Works with and assist budget holders on budget management and budget phasing
- Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with Save the Children Financial policies
- Review expenses on a monthly basis to insure the correctness of booking/coding, eligibility and compliance with the donor policies and procedures.
- Assist in reviewing CAM produced entries based on allowable and allocable criteria
- Carries out inductions and staff trainings for finance procedures, donor requirements etc
Grant / Contract Management and Compliance
- Ensures compliance with all donor requirements and advises budget holders on compliance issues.
- Ensures donor regulations are communicated to all staff and that all activities meet donor requirements.
- Ensures all donor financial reports are submitted on the timely fashion without any delays
- Responsible for award close out processes and reconciliation
- Assists in preparation of all documents for audits and facilitates the work of the auditors in-country
- Regularly familiarizes themselves with relevant local laws including taxation and social security laws and serves as a resource for the office on such laws
- Regularly familiarizes themselves with donor requirements on grants and contracts and serves as a resource for budget holders on these donor requirements.
- Review Monthly cash projections on budget availability for each awards
- Review SODs on a monthly basis to ensure the completeness of the awards and the accurateness of the respective budget holders.
|SKILLS AND BEHAVIOURS (our Values in Practice)
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically.
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
- Honest, encourages openness and transparency
|QUALIFICATIONS AND EXPERIENCE
- College graduates/studies related to Accounting or any other similar
- Minimum 4+ years of relevant work experience in budgeting and budget management, especially on finances/grants management in an international organisation
- Good analytical skills – the ability to analyse complex financial data and design and produce effective management information.
- Previous experience with various donors financial policies and guidelines including USAID, Europe Aid, Sida, CIDA, UNICEF, UNHCR, ECHO, and other institutional donors
- Understanding of financial systems and procedures.
- Experience of computerised accounts packages, Excel, PowerPoint and Word.
- Good sense of responsibility.
- Excellent organizational & communications skills
- Good proficiency in spoken and written English
- Good computer skills especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software is preferred.
- Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
- Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches
|Date of issue: March 2017 Author : FF