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Project Officer


Project Officer
Monthly Net salary:From 8500 to 10000 LE
15 November 2016

Closing Date : 2016-11-15
Duty Station : Cairo, Egypt

Organization: Asmae
Country: Egypt
Closing date: 15 Nov 2016


Job title: Project Officer

Location: Cairo, Egypt with regular field visits to Upper Egypt

Line manager: Project and Partnership Manager

Main functional relationships: Administrative and Finance Officer, Technical Advisors, Grants Officer

Status: local contract

General background:

Asmae is a French international solidarity NGO specialized in child development. Independent, non-religious and non-political, it is open to everyone.

Created in 1980 by Sister Emmanuelle following her experience with scavengers in Egypt s slums, Asmae keeps on respecting its founder s values and methods: listening and proximity, pragmatism, respect of the differences, professionalism and reciprocity.

Asmae s action aims to support vulnerable children and their families through providing tailor-made and long lasting support to local stakeholders working on child education and protection.

Its vision, A fair world which guarantees that children can live and grow with dignity within their environment, to become free women and men who contribute to society , is broken down into four missions:

Stimulate child development through a global approach. To do this, Asmae also works on family support by taking their environment into account; Build the capacity of local stakeholders involved in child development, boost cooperation amongst them and maximize their social impact; Stand up for children by raising awareness and advocating; Experiment, disseminate and share practices.

Nowadays Asmae supports education and protection projects through 64 local organizations in Burkina-Faso, Egypt, France, India, Lebanon, Madagascar, Mali and Philippines. Furthermore, in France, Asmae also directly manages a mother and childcare center.

Asmae in Egypt background:

Asmae is registered under the Ministry of Solidarity since May 2015 and promotes child education and care within the following areas of intervention: prevention of school drop-out and underperformance, support to children with disabilities and prevention and care of children at risk. Asmae is currently supporting eight Egyptian associations working in Greater Cairo, Alexandria and Arment (Luxor governorate). Asmae Egypt team is based in Cairo with five staff (one country Coordinator, one finance officer, one Coordination assistant and two translators/interpreters).


The Project Officer will be responsible for the implementation, monitoring and reporting of the project Empowering civil society in Upper Egypt and Cairo to promote the rights of children with disabilities funded by EuropeAid.

The Project Officer follows the local security and safety rules and procedures and participates to the security context analysis.


1. Operational project management:

Ensures the smooth implementation of activities within the time frame and in accordance with contractual commitments

Supports and trains partners in the implementation of activities, and strengthens their management-monitoring-evaluation capacities

Organizes and/or facilitates regular meetings with the partners (networking, steering committees, etc.)

Implements Asmae s operational tools and accompanies partners helping them developing a system and tools for monitoring-evaluation and reporting on partner activities

Gathers and centralizes information on project activities

Prepares narrative progress and final reports in line with the format and time schedule indicated by the funder(s)

Contributes to the project assessment process (recruitment of consultant, review and validation of deliverables, etc.)

Monitors the administration of partner relationships (partnership agreements, management tools, etc.)

Draws up letters of intention and project proposals with partners, mainly through brainstorming workshops

2. Budget management of projects:

Ensures compliance with the procedures and budgetary framework of co-financed projects

Informs all personnel involved in the projects of the procedures and requirements of the funder(s)

Manages project budgets together with the Administration and Finance Officer: allocation of expenditure for Asmae, and validation of partner expenses

Carries out financial and administrative monitoring of partners, together with the Administration and Finance Officer

Ensures adherence to the administrative time schedule of financing agreements (transfer of Asmae funds, transfer of partner funds, deadlines for financial reports, deadlines for the performance of financial audits, etc.)

Validates monthly budget monitoring in accordance with the validation procedure (budget-line spending, flexibility between items, expenditure projections to the end of the project)

Contributes to budgeting for amendments

Contributes to financial reports intended for the funder(s)

Ensures that records are kept in accordance with the established procedures

Contributes to preparations for, and support the Administration and Finance Officer in financial audits

3. Contribution to the development of National Office activities:

Contributes to facilitation of team meetings

Organizes and participates in monitoring missions undertaken by headquarters

Represents the organization at meetings and in other activities

Contributes to the development of communication tools

Asmae retains the right to amend or modify the present job description.


Master degree in International Relations, Cooperation, Development, Humanitarian Action or equivalent

Minimum 1 year of experience in co – funded projects (OFDA, UE, USAID, UN Agencies, bilateral cooperation .)

Working experience in partnership with local associations

Knowledge in education and/or child protection is an asset

Experience in monitoring and evaluation and project reporting

Knowledge of the geographical area is a must

Pack office management

Excellent Knowledge of English and Arabic

Excellent writing and synthesis capabilities

Competency in capacity building and training

Excellent capacities in developing team building

SAGA (accountancy software) knowledge is a must

Excellent in relationship and representation

Sense of analysis

Adaptability and flexibility

Strong autonomy and team working focused

Stress resistant

Respect of rules and safety procedures

Dynamic and initiative taker
How to apply:

Practical Information :

Duration:24 months

Starting date:November 2016

Monthly Net salary:From 8500 to 10000 Egyptian pounds, according to experience

Other advantages:Medical insurance for the employee and his (her) rights holders

Contract:Employee under an Egyptian labor code contract.


The position is based in Cairo.

The position requires frequent travels inside Greater Cairo and regular field visits to Upper Egypt.

The office languages are English and Arabic.

How to APPLY? :

Candidates should send a detailed resume as well a cover letter in English to the following email address : egypte@asmae.fr   with the following reference : AS-Project-Officer-Egypt-2016.